Accounting and analysis
Real-time inventory value calculations
Extend Commerce ERP platform manages different valuation principles for a stock, including manually, recent known purchase prices, averages or according to the fifo principle (first in / first out). The difficulty in getting correct inventory values both on an individual item and on the total value is about the fact that the purchase price is usually not exactly known at reception and when the supplier invoice with a correct purchase price arrives, all or part of the stock can already be consumed.
The platform has control over revaluations based on this and handles two different stock prices on item, to ensure the sum of the number of an article * stock price is always equal to the stock value from supplier invoices.
If conversions are made based on supplier invoices, The platform creates transactions for both the inventory value and any cost of goods that have already been sold.
Extend Commerce offers a total integrated leger, fully automated against the order system and credit limits. In the customer accounts, the customer invoices, payments and are compiled in a customer invoice journal which is summarized in a bookkeeping order. Together with the customer invoice journal, the bookkeeping order forms a basis for the bookkeeping which can be easily and electronically transferred to the accounting system.
Extend Commerce ERP platform´s powerful purchasing system creates purchases for / in different situations. Regardless of why and where the delivery from the supplier is to be delivered, a purchase order is created. In the platform you can choose where and when a purchase order should be posted, two common options are when they are created or when they are posted.
Purchase orders are then available in a supplier account in the platform. Ultimately, this ledger should be handled in your accounting system. If the application informs your accounting system about made purchases and receipts and the accounting system handles puncture, or if it is first made a dump in the ERP platform to then be sent to the accounting system, a choice you can make yourself.
Ledger / Receipt
Extend Commerce ERP platform does not replace an accounting system, but it handles the financial parts of the business processes and collaborates with accounting systems. In the platform, everything that happens is logged, all transactions that have an economic impact are run via a posting rule and on this basis, accounts and cost centers are recorded on each transaction.
The transactions are compiled manually or automatically with serial numbers and traceability and the information is formatted as ready-made general ledger for the report. Communication with the accounting is done either manually, via SIE files or automatically via some form of technical interface. We handle everything from web services to traditional EDI files for collaboration with accounting.
Automatic invoice distribution
Creating an invoice can be done in many different ways, and especially on many different occasions. Extend Commerce ERP platform handles regulations that allow invoices to be created either manually, automatically in connection with order placement, in connection with picking receipt from stock, or when supplier has confirmed delivery of directly delivered items.
When the invoice, or the basis for the invoice, has been created, it must be distributed. You or your customers can choose both the format and the distribution method because the platform handles several different variants. The invoice can be sent in any of the formats that the platform supports (pdf via mail, manual printing, Svefaktura or EDI / EDIFACT invoices) or sent automatically for distribution of any other system, eg. your accounting system or an external service.
For groups with operations in different legal entities / countries, Extend Commerce ERP platform uses an extra level in the regulations before communication with the accounting systems takes place. It enables building group-wide processes without having to have Group-wide accounting. In the platform, two different subsidiaries within the same group can run the same processes against customers, suppliers and warehouses. The platorm knows who owns the transaction and the warehouse, who issues the invoice and to whom payment should be made. All communications are unique per subsidiary, the accounting systems do not have to be the same, the data is delivered with their own unbroken serial numbers formatted to suit the respective company systems.
The system is used when you want to quickly achieve synergies with acquisition / collaboration within a group without having to change business systems within the Group.
Analysis and report
With Extend Commerce ERP platform it is easy to monitor the business. Any change or deviation in the logistics, inventory or sales is visible in the system, which gives total control over all parts of the process and gives the customer the best conditions for making the right decision for the company.
Customize KPIs against your key figures and goals based on needs
You can choose which key KPIs are displayed directly on the dashboard. The selected KPIs show the company’s charts and numbers and the KPI’s status.
With real-time data and notifications in case of deviations, Extend Commerce ERP platform can deliver a total control of the business. Being in control means that the customer knows what happens when it happens or even before. This enables proactivity in business decisions. The reports and analyzes keep you in constant control because the data is presented in real time. To be effective, one should focus on the deviations and pay attention to when things tend to go beyond the ordinary and forecast. Therefore, platform created the ability to define and customize your warning points for each selected CPI.
The report and analysis functionality is easy to use and the data can easily be exported to Excel format if the data analysis is done in another program.
Sales and sales forecasts can be monitored in several different ways, deviations are reported immediately. Extend Commerce ERP platform provides you with a set of key ratios or KPIs (Key Performance Indicators) such as tracking value offer, conversion, revenue vs. forecast and time to decision. If additional key figures are needed, we can help you with specific data and proactive data analysis on return logistics and profitability for specific customers and / or products.
Extend Commerce ERP platform has a large report archive which is updated continuously. You can extract the required data and then export them to Excel or other standard formats for further analysis. If you do not want to create them yourself, the platform does so via the “Scheduled Reports” function, which you choose which data and when and where to send.
Proactive notifications identify important areas of interest for customers as warnings, or changes in the KPIs. Instead of checking all the time, Extend Commerce ERP platform does so you can focus on the deviations and prevent any error from occurring.
Previously, we used several different systems for invoicing, inventory management and orders, which meant that we had many sources of error. Among other things, we had to have updated stock balances in two different systems, which could not be automated. Today, Extend Commerce's system is our only business system. It covers all parts of our business processes, has minimized the number of sources of error, simplifies communication with our customers and suppliers plus it saves a lot of time. One example of increased efficiency is invoice management. Previously, one person worked four hours a week to handle invoicing. Today, the invoice is automatically created and sent via e-mail, EDI or mail. For us, it is a huge time saving that can easily be converted into crowns and ears.